The paperless office has been heralded for decades. But, as we all know, it has yet to materialize. Most Ventura businesses still have 95% of their information lying on desks and filed away in cabinets.
Get free, no-obligation quotes on converting your documents and records to digital format. Let our experts know your needs. Fill out the form to the left or give us a call at (805) 310-4867.
Federal Laws that Encourage Ventura Cloud Document Storage
- In 2002, the federal government introduced the Sarbanes-Oxley Act which requires businesses to properly maintain financial records. That includes being able to retrieve them when required. This is significantly easier when the documents are stored electronically.
- In 2003, Congress passed the Fair and Accurate Credit Reporting Act (FACTA) which also requires business to properly safeguard and store personal information of employees and customers and properly destroy it.
- The third major act which compels companies to store information electronically is the Health Insurance Portability and Accountability Act (HIPAA) of 1996 which addresses the security and privacy of health data.
Most offices operate under a flood of paper documents. The storage required for paper documents grows at a rate of 20-25% every year. To help meet their storage needs, many companies look to off-site storage companies to store their company documents. Consider that just one 80 gigabyte hard drive can hold 2.7 million documents and costs only $120. The same storage for paper documents would be 68 four-drawer file cabinets. The cost for one cabinet alone is more than $120.
With all this to consider, it is no wonder that more and more California companies are making the decision to go paperless and Ventura Document Scanning can help your business do it too.
Ready to Make the Change to a Paperless Office? Ventura Document Scanning Can Help!
Let a professional, secure, Ventura-based document scanning service make your project easier to manage. Ventura Document Scanning can quickly perform the indexing, scanning, and post production work to get your office into digital format.
We can even help you convert text via optical character recognition (OCR) software so you can edit the documents or redact private information to protect your customers.
Get free, no obligation quotes on converting your documents and records to digital format, let our experts know! Fill out the form to the right, or give us a call at (805) 310-4867.